A custom attendance app that gave 100 teachers back 750 hours a month
An online school of a thousand students cannot run attendance on scattered spreadsheets. Registers arrived late and in a dozen formats, admin buried the teaching staff, and by the time an absence pattern was spotted the student had often already gone. Velorum built IVA a custom attendance web app. Teachers record every class in seconds, the school sees absence live across all 1,000 students, and reports write themselves. The chore became a retention signal.
- Client
- IVA Global Online School
- Service
- Attendance system · custom web app, 100 teachers
- Status
- Live · built on Vercel & Supabase
1,000
Students tracked
100
Teachers on the system
750
Hours saved / month
€90k
Reclaimed / year
10×
Value vs cost
The same daily task, before and after
- Registers kept in spreadsheets, WhatsApp and paper, arriving late
- No live, school-wide view of who was absent today
- At-risk students stayed invisible until it was too late
- Teachers lost hours every week to attendance admin
- Every class marked in seconds from one secure app
- Absence visible live across all 1,000 students
- Patterns surface at-risk students early enough to act
- Reports generate automatically, no spreadsheets touched
Teachers sign in
Secure Microsoft sign-in, no new passwords. Each class register is marked in seconds, from anywhere.
Live visibility
Admin sees attendance across every grade and class in real time, not days later.
Reports on their own
Absentee and student reports generate automatically, replacing the manual spreadsheet grind.
Early intervention
Absence patterns flag students at risk of dropping, so the school reaches them while it still matters.
- Teaching staff on the system
- Every teacher records attendance in the same app, in seconds
- Teacher time reclaimed
- About 7.5 hours per teacher each month, returned to teaching
- Value of that time
- The staff hours the school no longer loses to manual admin
- System investment
- Hosting, teacher support, absentee reporting, fixes and updates
10×
Ten times its cost in reclaimed teaching time alone, before a single retained student is counted. Keeping just 6 of 1,000 students covers the entire year of the system.
“Attendance went from a spreadsheet nobody trusted to a live signal the school runs on. It hands teachers their time back and keeps students in class.”
Figures from Velorum AI and IVA Global Online School operating data, 2026. Reclaimed-time value based on about 750 staff hours per month across roughly 100 teachers, valued at about R150,000 per month and converted at about R20 to €1. Retention threshold based on a blended tuition of about R2,500 per month per student.